Sourcing & Buying Office

Achieving maximum value and reducing risk in the supply chain

A well-managed procurement process can reduce overall costs, increase product quality, and improve market competitiveness. However, determining where and how to source the materials or semi-finished products needed for production can be a complex task: cultural differences, language barriers, hidden transportation costs and duties, and regulatory constraints are just some of the obstacles. In the procurement service Sourcing & Buying Office We support MSMEs at every stage of the purchasing and supplier selection process, aiming to identify the most reliable, competitive partners that meet the company's quality standards.

Our approach combines direct and indirect cost analysis (Best Landed Cost Study) with on-site supplier mapping and validation through RFI (Request for Information) and RFQ (Request for Quotation), as well as conducting in-person or remote audits to verify the solidity and production capacity of candidates.

Added value and key activities

• Best landed cost study: Comparative analysis between different countries and suppliers, including transportation costs, customs duties, lead times, and potential logistical issues.
• Supplier sourcing & auditing: Search for specialized suppliers, with factory visits to assess their production standards, sustainability, and compliance with local regulations.
• Technical and prototyping evaluation: Management of sampling, quality testing, and validation of prototypes or first production batches to ensure compliance with specifications.
• Contracts and negotiation: Drafting and assisting in the negotiation of purchase contracts, defining clear clauses regarding quality, delivery times, penalties, and dispute resolution.
• Order management and quality control: creation of verification procedures (Quality Control Plan), with inspections at various stages of production and shipping, to minimize returns and post-sales disputes.
• Integrated logistics: Planning and managing land, sea, and air shipments, thanks also to collaboration with qualified freight forwarders, to ensure on-time deliveries and cost optimization.

In an increasingly interconnected global market, Sourcing & Buying offers companies the peace of mind of relying on quality, organizational, and financially capable suppliers. Relying on procurement professionals minimizes risks and waste, freeing up time and resources to focus on core business and product innovation.